iCare Knowledge Base
Navigation
- Home
- Customer Questions
- Tutorial Guide
- How to Use This Guide
- Overview of the Product
- Installation Plan
- Software Installation
- Hardware Installation
- Getting Started
- Hints and Tips
- Administration and Maintenance
- Ch 1: Enrollment, Scheduling and Recordkeeping
- Ch 2: Staffing
- Ch 3: Accounts Receivable and Billing
- >> SETUP
- Setting up the Day Ending Process
- Setting up Billing Automation
- Setting up Children's Fees
- Setting up Multiple Payers for a child
- Subsidy Accounts and Subsidy Billing
- Managing Fee Charts
- Managing Scheduling Templates (Available Schedules)
- Setting up Late Fee Charges for Late Pick-ups
- Additional Hourly Charges
- Grace Periods
- Additional Days' Charges
- Maintaining Types of Activity
- >> BILLING METHODS
- Dayending Process - Automated Billing
- Schedule Based Billing
- Attendance Based Billing
- Billing Tuition Manually if Automation is not preferred
- Individual Account Register - Reveivables Ledger Manager
- Batch Account Register
- Making Misc. Charges and Credits
- Billing Grid Filter (A Flexible billing method)
- Batch Billing Grids
- Setting up Recurring Non-Tuition Charges
- After School Programs, Special Events, Field Trips and Camps
- Entering and Applying Deferred Deposits
- How to fix Ledgers (Bills) if Attendance is Corrected
- >> AR FEATURES
- Entering Single Payments
- Entering Multiple Payments for Family and Subsidy Accounts
- Credit Card Payments
- ACH Payments
- Opening and Closing Payment Batches
- Payment (Cash) Apply Process
- Reviewing and Printing Accounts Receivable (AR) Statements
- Unserstanding the Tuition Billing Entries in the AR Statements
- Transfer an Account Balance from One Account to Another
- Printing Yearly Payments Receipts for Family Accounts
- AR Reports
- Troubleshooting - Billing Automation
- To catch up for the days when the Day Ending Process did not run, see the Setting up Payment Plans
- Ch 4: Attendance Management - Children and Staff
- Ch 5: Drop-In Service and Cash Register
- Ch 6: Prepaid Hours
- Ch 7: FDC Agencies, State-Funded Programs and After-school Programs
- Ch 8: Making Reports, Browsing Data and Exporting Data
- Ch 9: Messaging, RSVP, Alerts and Memos
- Ch 10: Mail Merge, Email and Mass Printing
- Ch 11: User-Defined Fields and Custom Forms
- Ch 12: Food Program
- Ch 13: General Ledger and Financials
- Ch 14: Accounts Payable and Assts
- List of Standard Reports
- Technical Support, Training, and Customization Service
- How to Use This Guide
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