iCare simplifies accounting and billing for daycare centers, preschools, drop-ins, after-school programs, camps, and funding agencies. Make sure every family gets billed. Notify parents of past due accounts. Enter new payments, miscellaneous charges, credits, etc. Keep your accounting records continuously up-to-date and accurate.
Automated Tuition Billing
Automatically post recurring charges to parents or subsidy ledgers, set up separate rates and schedules for accounts with multiple payers and subsidies, handle late pickup charges automatically, and more.
For more info, see Advanced Billing.
Payment Plans, Discounts, and Packages
In iCare, you can set up payment plans (e.g. splitting a yearly fee into multiple payments), discounts for employees or families with multiple children, coupons, gift cards, prepaid packages, and discounted rates for blocks of hours and days.
For more info, see Advanced Billing or Drop-In Manager.
Entering Charges and Credits
Enter single or multiple charges and credits in one easy step. You can also organize these charges and credits into categories (like Registration Fee or Late Payment Fee) that you name yourself.
Financial History & Audit Trail
Quickly view an individual’s account history and create reports for your own needs or to distribute to customers. Whenever transactions are voided, an audit trail is kept.
Payment Processing
You can manually enter cash, check, credit card and ACH payments or process them automatically through Accelerated Payment Processing (see pricing for application fee). Payments can be processed one a time or in batches.
Receivables Ledger and Current Statement
iCare’s ledger based accounting system allows you to manage parent and subsidy accounts easily. Transactions are posted individually, and the statement is updated with a running balance. iCare lets you print reports for you and parents to easily view accounting information. You’ll be able to easily view attendance-based charges and check-in and check-out times on one statement.
Reports
iCare comes with many reports for billing and accounting including:
- Account Balances Report
- Payments Listing
- Current Statement – Account Ledger
- Weekly Billing Projection
- Income Summary
- Deposit Balance
- Deposit Ledger