If you are running a program like YMCA, YWCA or Boys and Girls Club, iCare Child Care Management Software will provide a comprehensive solution for both your office and operations work, and it will work for your child care as well as your adult and teen membership programs.

iCare also provides a complete set of functions for enrollment and registration, waiting list, scheduling and attendance, flexible billing methods, accounting and record keeping for:

• Camps
• Community Centers
• Specialty Schools - Kumon, dance, music and tutoring centers
  

What you need

You need management software that will best fit your needs in the areas of:

• Child care and membership programs
• Classes, camps and special events management
• Database for children, contacts, members and staff 
• AR side billing 
• Online scheduling, payment processing and teacher’s notes
• Children and adults food program
• Attendance and scheduling 
• Integrated accounting
• Managerial checks
  

How iCare will help

Each of the iCare Child Care Management Software modules is richly developed to give you the flexibility and controls you need to properly manage your accounting and daily operations.

Children, Family & Contacts Database: This module provides you with a great set of child enrollment management tools and a clean database that simplifies accounting. You will have better control on the enrollment process while spending less time on the computer.

Membership Management: The Membership Management module is flexible and easy to use. It has integrated automated recurring, batch-process or individual billing methods to help you avoid un-billed or un-collected accounts. Operationally, some of the included features are activation and deactivation of membership, individual or family membership, and a memos notepad for better control and alerts.

Classes, Camps and Special Events: This module will help you manage your classes and provide you with integrated accounting. You can manage on-going, session-based or one-time classes and events. The feature includes a batch-billing process, appropriate reports and an easy to use interface.

Billing Processes: Many stored procedures and batch processes have been programmed in iCare to manage different billing rate charts. These processes are either run automatically in the day-ending process or are run through filters and billing grids. Some of the categories of billing procedures are contract billing management, tuition or non-tuition related recurring billing, batch billing process based on almost any report, and block hours and days billing. If a billing process for your rate chart does not exist in iCare, we can simply add another stored procedure for you.

Attendance and Scheduling: iCare includes the most extensively developed attendance and scheduling features in the market. And, these features are available in both time-based and type-based formats. You can maintain primary, temporary and future schedules so your data entry work will be done in a timely manner and true projections will be available. Several planning tools are provided, so you can achieve optimal scheduling and organize your staff in the most efficient way. Many methods for automated attendance entry are available – keypad, lobby interface for touch screen monitor, barcode scanner, PDA and signature capture tablet – which are supplemented with a rich set of features to suit your specific needs.

Accounting: An accounting system integrated with the operations side will help you optimize your profitability. The system includes many automated posting procedures, single and batch posting processes, ledger management tools, parent-friendly statements and an integrated chart of account system.

Records Manager: With its standard – immunization, medical, permissions and family demographics – and user-definable features, the iCare Records Manager can completely eliminate your dependence on paperwork.

Report Making: iCare provides you the most advanced report making tools in the industry – drill-down, ad hoc reports, exceptional tools for formatting, get all data, email link, Excel link and exporting. Both your users and managers will find marvelous tools in iCare for better control and functionality in less time.

Food Program: The iCare food program module provides a complete system for managing both the CACFP reimbursement program and the USDA nutrition management program. The reimbursement program is designed to let you administer the program in a very quick manner requiring the least amount of repeated data entry. The system will maximize your reimbursement and reduce your computer work.