Automated Tuition Billing

Many types of billing cycles have been programmed for automated posting to the parents or subsidy ledgers.

• Hourly
• Daily
• Weekly
• Biweekly
• Monthly
• Quarterly
  

Multiple accounts can be set up for automated billing; for example, a subsidy and co-pay or a split family. For split charges, the billing cycles can be different; for example, a daily rate for subsidy and monthly rate for the co-pay.

Individual Account Register

The account register allows you to enter miscellaneous charges, manage individual accounts and modify or void wrongly posted transactions. An audit trail is kept for the voided and modified transactions.

Payment Entry – Single or Batch

You can enter cash, check, credit card and ACH payments one at a time or in batches.

Misc. Charges and Credits Form – Single and Mass Billing

Using the Misc. Charges and Credits form you can enter miscellaneous charges and credits one at a time or in batches.

Receivables Ledger and Current Statement

The ledger based accounting makes it very easy for you to manage parent and subsidy accounts. Charges and payments are posted individually, and the statement is printed with a running balance for ease of review for the parents.

The account statements have well designed line item details that are simple and clear for parents. For example, for attendance-based charges, check-in and check-out times are given on the statement. Parents do not have doubts about the charges and do not have to ask you for individual attendance records.

Deposits Ledger

The Deposits Ledger in iCare Management Software lets you maintain escrow accounts for parents. It includes a ‘deposit apply’ procedure that let’s you transfer an escrow balance from the deposits ledger to the receivables ledger by one click of a button.

Cost Accounting and GL Posting

A GL Transaction Posting Set Up form lets you set up GL accounts to which each type of AR and AP transaction will be automatically posted.

Payment Apply (iCareSQL Only)

The running balance-based ledger system that is built into iCare Management Software is adequate for the needs of most of our customers. Yet, some customers prefer to match payments and charges and get aging reports based on cash applied rather than the running balance.

Batch Account Register (iCareSQL Only)

The Batch Account Register lets you enter charges by sites in batches.