The Drop-in Manager includes a drop-in services form, which lets you manage the entire drop-in process from one place. All the following drop-in related processes are integrated in this form:

• Quick Enrollment
• Attendance Entry
• Billing and Payment Entry
• Rate Chart Flexibility
• Management of Pre-paid Packages
• Receipt Printing
• Cash Drawer Integration
• Cash Ledger Reconciliation by Cashiers
• Messaging for Parents
• RSVP Messaging

You can either enroll new children yourself or set up another computer in the lobby for the parents to enroll their children themselves.

• Enroll New Children Yourself. You can choose to enter just the required fields to complete the enrollment quickly. The child’s account will be set up automatically and the family will be ready in the software for use in the drop-in services form.
• Or Let Parents Enroll Their Children Themselves. If you let the parents enter the enrollment data, then you can choose to have them enter a larger amount of data as well - medical, allergies and emergency contacts, etc. When finished, the parents will receive their password and they can immediately start using the Lobby Interface to check-in and check-out their children. Letting parents enroll their own children will tremendously reduce your data entry and organizational work.

You can enter pictures of children and parents so they can be verified at the time of entering attendance or processing billing and payment transactions.

Automated or Quick Manual Entry of Attendance

You have several options for entering attendance and checking-in and checking-out children

• Do it yourself in the drop-in services form
• Have parents do it through the Lobby Interface program
• Have parents do it on a Keypad
• Have parents swipe cards through a barcode scanner

With the Lobby Interface, you can also set up RSVP messaging to automate asking questions and retrieving answers from parents about routine operational issues; for example:

• What time will you pick-up your child?
• What cubby are you using today?
• What would your child like for lunch today?
• Is your child going on the following field trip?
  

If you operate around the clock, you just have to choose the 24-hour Option and the attendance module will automatically configure itself for you.

Any message from teachers or staff for the parents will show in the drop-in services form when you pull up their record as a reminder.

Flexibility of Rate Charts

You have the flexibility to use one or a combination of the available rate charts:

• Rates based on number of children in the family
• Rates based on child’s program
• Child-specific rates
• Maximum Billable Amounts
• Rates based on specific hours of the week (for example, Friday evening discount)
• Special Rates or Discounts for Pre-paid Packages

Billing and Payment Entry

The billing and payment entry process is very simple because the attendance, rate charts, package pricing, credit card and ACH processing is integrated

The help videos will show you how to perform your ‘checks and balances’ and audits to verify the accounts and for things like whether the children that came were actually billed.

Cashier and Cash Drawer Management

A cash drawer reconciliation process is included with the drop-in services form. This lets you

• Initiate a cash drawer at start of shift
• Have multiple cashiers’ ledgers behave independently or as one
• Close a drawer at end of shift
• Perform daily or weekly reconciliation
  

Selling and Monitoring Pre-paid Packages

You can handle pre-paid packages by accounting for them in ‘pre-paid hours’ or ‘pre-paid money’. The drop-in services form is set up for:

• Selling of Packages
• Automatic Rate Adjustment or Discounting
• Stop Discounting when Package Expires